Help on Online Entries

Help For Online Entry

The information on the Property Line Listing shows all property lines you have entered into the system. Additionally, you can see the total number of horses entered on that property line. You may correct or complete missing information by clicking on the Edit word to the right of the property line row. You may also add horses to the property line by clicking on the Edit word. You may also view the property line information by clicking on the View Entry Form heading to the right of the Submit heading. To delete a property line click in the delete box and then click the delete button on the bottom of the page.
Once the information is submitted to OBS you will no longer have the ability to delete or edit information on that property line. All corrections will need to be made manually by contacting the OBS Sales Department.
To enter more horses on a new property line, Press the Add A Property Line button.

From this screen you may review all the entries on the property line. You may also add information to the property line name and address screen by clicking on the Edit Property Line button.
Click on the Edit word next to the entry you want to change and follow the screens to add or update information for that entry.
You may review/print the entry information by clicking on the View Entry FormFor Horse words. This will format the entry for review or print. To print the entry click on the printer icon of your Internet browser.
You may delete the entry by clicking the Delete check box, then click the Delete button at the bottom of the page.
Click Back button to return to the Property Line Listing Screen.

Property Line

Two lines are available to enter the property information. (Information entered into these fields will appear on the catalogue page and any correspondence will be addressed to the property line as it appears on this screen.)

Delivery Address

The address for any correspondence or consignor invoices/statements.

P.O. Box

A post office box (if any).

City

The city for the delivery or post office box address.

State

The state for the delivery or post office box address.

ZIP

The zip code (or postal code) for the delivery or post office box address.

Country

The country for this property line. Only use the Country field for foreign addresses.

Telephone

The United States area code and phone number for this property line. You do not have to enter a dash within the phone number. Example: (859) 2311234

Fax

Enter the fax number for this property line.

International Phone

The international telephone number for the foreign address. (Please include the country code.)

Submitted By

If the information is being submitted by someone other than the person named in the Property Line, then the Submitted By area of the form should be completed.

When you have completed entering the information on this screen, click the Next button. If you would like to close this screen without saving any of your work, click the Back button of your browser.

Horse Search

Horse Name

By entering a few letters of the horse's name that you would like to enter into the online auction, you can view a list of partial or complete matches against the actual Jockey Club Registry Database and then select the appropriate horse. The more characters that you type in the horse and dam name fields, the faster and fewer the matching records will be returned.

YOB/Dam

Using a combination of the Year of Birth and the Dam Name, you can view offspring of the Dam for the entered Year of Birth.

If you are having problems getting a hit for a specified horse or YOB/Dam designation, make sure that you double-check the spelling of the Dam or Horse and make sure that the Year of Birth entered in the actual year of birth for this horse.

*NOTE* If you are trying to enter a Weanling and it is not returned as a valid entry, it is likely that The Jockey Club does not have the Live Foal Report on file. You can do this either manually or electronically with The Jockey Club Interactive or call 1-800-444-8521 (M-F 8am-5pm) or 1-800-333-1778 to reach a customer service representative.

Horse Search Results

General Information

The Horse Lookup Results screen was designed to give you, the consignor, a listing of all horses matching the entered information in alphabetical order. Click the Select link to add this horse to the current consignment.

*NOTE*If the horse that you are searching for did not show up in this listing, try a less restrictive search and check the spelling of the horse/dam name.
See the *NOTE* under Horse Search for additional information.

Horse Entry

Horse Name

The Name of the horse. (supplied by data base)

Foaling Date

The date (or year) when the horse was foaled. (supplied by the data base)

Sire

The name of the sire of this horse. (supplied by the data base)

Dam

The name of the dam of this horse. (supplied by the data base)

Dam's Sire

The name of the Dam's Sire. (supplied by the data base)

Horse Sold As

Enter this box if the horse is of racing age. The list box arrow will provide a list of types approved for the horse's age.

Horse Type

The type of the horse - The list box arrow will provide a list of approved horse types.

*NOTE* If you select Broodmare as the horse type, the Broodmare Information Entry Screen will be presented after you press the Next button.

Color

The color of the horse - The list box arrow will provide a list of approved colors.

Sex

The sex of the horse - The list box arrow will provide a list of approved sex types.

State/Country Foaled In: (supplied by the data base)

The area where the horse was foaled.

Owner of Record

Fill in the name of the owner, please put the last name first.

Broodmare Information Entry

General Information

The Broodmare Information screen will be displayed for broodmares. This screen will contain information about the breeding activity for this broodmare. The field names for the year of produce that appears on the screen will change dynamically based on the year of the sale. If we are creating a 1999 sale. In the year 2000 the field names that appeared as '1998' and '1999' will automatically change to '1999' and '2000'.

Sex Of (applicable century/year) Produce

The sex of the applicable year foal (if any). (If not pregnant, leave blank.)

Sire Of (applicable century/year) Produce

The name of the applicable year sire. (If not pregnant, leave blank.)

Foal History

The status of the pregnancy for this year. This is a list box of items that you must choose from.

Optional: Sex Of Twin

This field will only appear if you have selected "twins" as status.

Sex Of (applicable century/year) Produce

The sex of the applicable year foal (if any). (If not pregnant, leave blank.)

Sire Of (applicable century/year) Produce

The name of the applicable year sire. (If not pregnant, leave blank.)

Foal History

The status of the pregnancy for this year. This is a list box of items that you may choose from.

Optional: Sex Of Twin

This field will only appear if you have selected "twins" as status. In this example we are showing twins for the 1999 foal.

Sire One

The name of the sire the mare was bred to this year.

Last Service Date

: The date of last breeding.

Breeding Status

The status of that breeding. (see definitions).

Sire Two

If this mare was bred to a second stallion, the name of that horse.

Last Service Date

The date of that breeding.

Breeding Status

The status of that breeding. (see definitions)

Definitions

OBS, in compliance with the A.A.E.P., encourages all equine practitioners and consignors to use the following terms:

Pregnant

Any filly or mare shall be characterized as "pregnant" if a practitioner has examined such animal for pregnancy at 42 days or more post mating during the applicable year and such examination indicated that such filly or mare was pregnant. Any report based on an examination at less than 42 days post mating should indicate the pregnancy status of the animal as well as the number of days post mating that the examination was performed. Accordingly, a report from a positive pregnancy exam at 42 or more days post mating indicates the filly or mare is "pregnant" without further comment. The results of a positive pregnancy determination prior to 42 days should be indicated in a manner showing the applicable number of days such as "pregnant----41 days."

Aborted

Any filly or mare that is not pregnant at the time of examination should be reported as "aborted" rather than "not pregnant" if the person rendering the report is actually aware that (a) an aborted fetus was observed or (b) the mare had been declared "pregnant" based on an examination at 42 days or more post mating.

Not Pregnant

Any filly or mare that has been mated, examined for pregnancy, and found not pregnant at 42 days or more post mating during a specified year should be characterized as "not pregnant" unless such filly or mare has "aborted" as defined above. Any filly or mare that has been mated, examined for pregnancy and found not pregnant prior to 42 days post mating should be indicated in a manner showing applicable number of days such as "not pregnant---41 days." Any filly or mare determined to be pregnant prior to 42 days post mating and later found to be not pregnant should be characterized as "not pregnant" rather than "aborted" unless the examiner has knowledge that an aborted fetus was observed.

Suitable for Mating

Any filly or mare that is not pregnant at the time of examination shall be characterized as "suitable for mating" if a palpatation per rectum of the ovaries, uterus and cervix, and speculum examination of the cervix and vagina does not reveal significant abnormalities that would indicate that the filly or mare is not reproductively within reasonably normal limits. A filly or mare that is "pregnant" or "pregnant _________days" at the time of examination, as determined by a palpatation per rectum, shall be characterized as "suitable for mating" without further tests or examinations. Any reproductive examination or statement that a filly or mare is "suitable for mating" thus only indicates either (a) the results of the above-referenced palpatation per rectum and speculum examination on the date performed or (b) the filly or mare was found to be "pregnant" or "pregnant ---______days" and does not reflect the examiner's opinion of the future ability or inability of a particular filly or mare to conceive and deliver a live foal. There are many other tests or criteria that might be utilized to estimate the likelihood of a successful mating; however, a statement that a mare is "suitable for mating" shall not indicate any tests have been completed other than those specifically referenced above. Moreover, a filly or mare may be characterized as "suitable for mating" based on only one examination even though more than one examination might enhance the likelihood of discovering reproductive abnormalities.

Mating

The physical act of a stallion mounting a filly or mare with intromission of the penis and ejaculation. Artificial insemination qualifies as mating for breeds that permit artificial insemination.

Mated

Any filly or mare that has undergone the physical act of mating but whose pregnancy status has never been determined.

Not Mated

Any filly or mare that has not undergone the physical act of mating by any stallion during a specified year

Dead Foal

Any foal that is born dead or any foal that dies within 72 hours from a medical condition existing or dating from birth

Foal Died

Any foal that dies after 72 hours from birth or any foal that dies from a condition not existing or dating from birth.

*NOTE* We suggest that all mares be examined for pregnancy/reproductive status 10 (ten) days before the Sale entry deadline.

Stakes Nominations Entry

Select the nominations that apply for this horse from the list box by double clicking them. The selected nominations will then appear on the screen.
If you have more nominations than will fit on the screen, click the Add More Nominations button for additional nomination entries.
Once completed with nominations, you may click the Next button.

Review Entries

Once you have completed an entry for this property line you may want to Review Electronic Entry Form For Printing button to get a visual look at the information you have entered thus far. You may then print the Entry Form Information on your local printer by using the print icon of your Internet browser.
You may also press the button to Add Another Horse to continue on with the entry process for that property line. If you need to add more entries to that property line but do not have the information available to you at that time, you may click on Submit Your Entries Or Add Another Property Line, then click on the Log Out button from the Property Line listing Screen to log out and exit the system. Your entries will be saved when you log back on to the computer at a later time.
If you want to submit your entries click on Submit Your Entries Or Add Another Property Line button. When this option returns you to the Property Line Listing screen you may then click on the Submit word to the right of the property line you are trying to send to OBS. You will be prompted for an e-mail address at that time.

Support For the OBS Online Entry System

Important Phone Numbers

When placing a call to The Jockey Club Information Systems or Ocala Breeders' Sales, please inform the operator that you are calling in reference to The Online Entry System.

During business hours, please contact:
Ocala Breeders' Sales Co., Inc.: (352) 237-2154 email: entries@obssales.com Hours of operation: 8:30 AM TO 5:00 PM M-F
Hours of operation: 8:30 am to 4:30 pm M-F

After hours, please contact:
The Jockey Club Network Operations Center
(Direct Line) (859) 224-2768
Hours of operation: 5 pm to 7 pm M-F
or 8 am to 7 pm Sat & Sun

All times Eastern